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Coffee Shop POS Management
The Best Coffee Shop POS System for Kansas Cafes
The best coffee shop POS systems are affordable and reliable and provide features that help you better run your business.
If you are looking for affordable coffee shop POS systems that are easy to install and get up and running, you might consider the options below.
Kansas-based coffee shop owners know the value of opting for reliable, affordable, and robust options, which we've based our recommendations below on.
This post will help you decide which Coffee Shop POS option in Kansas works best for you and your coffee shop.
Best Pick for Coffee Shop POS Systems in Kansas
Why Square is the Best POS for Your Kansas Customer?
Customers like to purchase coffee or products in a manner they trust – safely and securely.
Customers in Kansas are familiar with Square POS and trust that Square will process their transactions correctly every time.
That means that your coffee shop customers will not hesitate to use Square to buy from you. No one likes to tap or swipe their credit or debit cards with systems they don't know. Square has excellent brand recognition and is the leading POS system for independent coffee shops, cafes, coffee trucks, and drive-thru espresso stands.
Why We Like Square POS for Kansas Coffee Shops:
Is Square Right for Your Kansas Coffee Shop?
A coffee shop owner should decide on a POS system based on the following:
- Affordability
- Reliability
- Numerous payments accepted
- Inventory management
- Ability to work offline
- Strong security features
- Marketing options
- Management controls
- Customer support
Square is perfect for emerging small businesses in Kansas, allowing them to compete in a saturated retail coffee market. Small and medium-sized coffee and restaurant businesses need an affordable and effective POS like Square to maximize efficiency.
Is Square POS Really FREE?
Can a Free Coffee Shop POS System Deliver?
First, is Square POS Free?
Yes. You pretty much set up a POS system for free – but there are costs.
Coffee shop owners want a secure, robust, affordable POS system to manage their transactions affordably, and that is what Square offers.
Square offers free POS software and free access to its powerful POS App, and it provides a free credit card reader by signing up here.
Square's powerful POS software can turn any device into a register that processes multiple credit cards with a quick turnaround into your bank account.
What Square POS offers for free:
- Free POS software download
- Free App usage
- Free Square POS credit card reader
- Free inventory management (essential)
You have no excuse if you want to dip your toes and try out Square's POS system. Compared to other POS systems, Square's solid reputation is top-notch, putting your customers and you at ease.
Without paying a single dime, you can set yourself to start accepting payments from a variety of methods. This is unlike most other POS systems that require you to sign a contract, pay a monthly charge, and for hardware to get started.
Square POS Hardware Options
Square POS Terminal
When you operate a coffee truck, you'll need an all-in-one credit card processing device to take payments and issue receipts. With Square's sleek terminal, you can get this affordably. It's perfect for coffee trucks and trailers who need to maximize their space.
Square Terminal advantages:
- Secure
- Reliable
- Encrypted
- No chargeback Fees
Explore the Square Terminal Here
Square Reader (R12)
Square Terminal R12
Square simplifies accepting chip cards and contactless payments with the Square R12 reader. Versatile and inexpensive, it processes payments quickly and easily from your coffee truck or trailer.
Mobile coffee operators will love the simplicity of this POS reader. It's also a space saver!
Advantages:
Super easy and secure – Handy for any mobile coffee business, as Square's reader allows you to accept numerous chip cards, contactless cards, Apple Pay, and Google Pay anywhere.
Small size – With a mobile coffee business, you are always hard-pressed on space, where every inch and every pound matters.
This Square reader makes it a snap to connect to your Apple or Android device via Bluetooth (no need for wires!). You can quickly charge it all night and be ready for a full day of transactions.
Explore More of the Square Reader Here
Square Reader (R4x)
If you are thinking of dipping your toes with Square, You can always start with this free Square reader.
Square POS is the most inexpensive, no-risk POS system in the world.
With Square's free reader, you can accept credit cards anywhere you park your coffee truck. It is perfect for farmer's markets, espresso trikes, coffee trailers, and trucks working on the street, parks, or events.
Advantages:
Easy to set up. With no commitments and no contracts, you can get started quickly. Sign up, and Square will mail you a free card reader.
The Square POS app works with iOS or Android.
Sign up and get your free Square Reader.
Square POS Register
This beautifully designed Square register is perfect for coffee shops and restaurants, but this POS register can also work in mobile coffee trucks.
With this Square register, you can accept various payment options – tap, dip, swipe.
This has two displays – one for you and one for your customer- making processing coffee transactions a snap, sleek, and accessible.
The great thing about Square is that it is affordable and accessible, and it only charges when you work.
Explore More of the Square Register Here
The Square POS Stand
Square POS also offers another possible option usually reserved for coffee shops, but it's good to point out as a viable mobile option.
This stand was designed to house an iPad, but it has a built-in card reader and makes transactions simple and quick.
Download the Square app onto your iPad and go through the setup to get started.
Square POS Pricing & Features
What mobile coffee owners value is having a straightforward pricing table that is only in effect when you are making transactions. While many other POS systems charge $79 to $129 monthly or more before transactions occur, Square POS is free.
That's right: It costs $0 monthly.
The only time Square makes money is when you make money. They take a nominal percentage (as do other POS companies) for every purchase.
Typically, Square's fee for each transaction is 2.6% plus 10¢. This fee is for payments that are contactless, swiped, or inserted. Payments that are manually placed (such as taking an order over the phone have a fee of 3.5% and 15¢ for each transaction.
The Square POS System – $0 Monthly Fee
Why we recommend Square POS for Kansas Coffee Shops:
- No contracts
- No credit checks
- Low transaction fees
- Grows with you
- Quick turnaround
- Instant, next-day (standard) square checking
- Perfect for coffee shops and mobile coffee trailers
- Helps with chargebacks
- You can pay for add-ons (if you want them)
- Accept most payments & gift cards securely
- Easily add inventory and manage in real-time
- Easily send digital receipts and
- Easily manage customer information
- Get your money the next day or sooner
- Real-time reporting and analytics
- Support through phone or email
- Sync online and offline orders.
Kansas Coffee Shop Management
How to Use Your POS to Maximize Your Sales
Today’s POS systems are more than just a cash register. They are equipped and designed to provide essential information to help you make better managerial decisions. This is especially true if you have multiple different locations.
Track Your Inventory – Tracking your inventory is crucial to coffee shop management. Knowing your inventory levels will help you keep your ordering primed for maximum sales.
What Items Are Selling – Knowing what products are selling and which aren’t can help you make important decisions with your vendors or in-house prep efforts. Additionally, you may decide which items to stop serving and which items you may need to increase or decrease prices.
When Are You Items Being Sold? – Seeing what hours you are experiencing your highest and lowest sales can help you adjust your scheduling. It can also help you decide what other menu items to add.
Reaching Your Customers – Reaching customers through POS marketing and enticing them with loyalty points, coupons, and reminders can help you improve sales.
Employee Management – Keeping track of employee sign-ins and activity through your POS system can help reduce extra costs.
Square POS is equipped to handle these functions and is designed to do this easily, quickly, and in real time.
Kansas Coffee Shop Owners Deserve a Great POS System
Operating a coffee shop is hard enough, but struggling with a poor or slow Point-of-Sale system shouldn't be your problem.
With Square, you have the backing of a secure financial network to process your coffee shop transactions. Running your coffee shop is much easier with a one-stop POS system that does several key jobs daily.
Whether it's tracking employee hours or your inventory, pumping out
Additional Questions:
Is Square POS really free?
A $0 Monthly Fee is the best and most affordable available POS.
Square offers free software download, POS App usage and setup, and a free credit card reader. There are no monthly charges or any hidden fees. Like most other POS systems, Square processes transactions for a small fee. With regular swipe or tap, the cost is 2.6% + 10 cent transaction charge.
Does Square POS work for multiple locations?
Yes. If you have two or more locations or need additional terminals, Square can work for you. All you need is multiple devices and whichever register works best for you.
What if I run a mobile coffee business? Is Square the right POS system for that?
Square is an excellent option for mobile coffee businesses. If you want to start a coffee truck and need a reliable POS system, Square should be on your list. (It's on the top of our list!) We've created a review for mobile coffee shop POS options here.
Kansas Coffee Shop Resources
How to Start a Coffee Shop in Kansas
How to Start a Coffee Truck in Kansas
How to Open a Drive-Thru Coffee Stand in Kansas
